Accountant
TITLE: Accountant
DEPARTMENT: Fiscal
REPORT TO: Fiscal Controller
DEPARTMENT: Fiscal
REPORT TO: Fiscal Controller
SALARY RANGE: 9
CLASSIFICATION: 12
STATUS: Non-Exempt Position
CLASSIFICATION: 12
STATUS: Non-Exempt Position
JOB SUMMARY
The Accountant will be responsible for maintaining a systematic and up-to-date record of the Agency’s financial records. This individual will be expected to have a working knowledge of all the Agency’s systems and procedures and will need to be familiar with regulations and guidelines relating to finance and accounting principles for a non-profit organization. This position will assist Fiscal Controller and provide direction to the Accounting Technician(s) within the Fiscal Department.
QUALIFICATIONS
Education
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Bachelor’s Degree
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Bachelor’s degree in a related field equivalent knowledge base gained through lived experience or through formal schooling, independent study, short course or other applicable arrangements.
Education may be waived with significant job related experience
Experience
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More than 1 year
Authorization
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BCA Background Study
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Valid Driver’s License
Work Environment
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Conventional – Office model
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Hybrid – Flexible work model that is a blend of in-office, remote, and/or on-the-go.
SKILLS, ABILITIES, & OTHER KNOWLEDGE
Skills
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Excellent oral and/or written communications skills.
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Ability to manage time that results in both a satisfactory quantity and quality of work.
Ability
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Support the Mission of the Agency through daily work and while representing the Agency in public.
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Have general knowledge of programs and activities of the Agency.
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Demonstrated ability to work independently and as a team member.
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Must be able to handle diverse work problems on a daily basis.
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Must be able to organize a work schedule, set priorities and work effectively to meet deadlines without supervision.
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Must be able to adjust to changes necessitated by last minute assignments and deadlines requests that may prove stressful.
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Ability to effectively work across differences, especially socio-economic and cultural differences.
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Attend trainings, classes and meetings as necessary to improve job skills and maintain an acceptable level of job performance.
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Serve as a mentor for new staff.
Other Knowledge
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Have knowledge and apply Agency policies and procedures, including safety, technology, data practices and other applicable policy, procedure and program regulations.
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Understand numbers and mathematical concepts.
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Knowledge of public and private sources of debt equity and subsidy.
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Knowledge and understanding of federal, state, and local guidelines, codes, regulations, for implementation and reporting requirements.
PRIMARY DUTIES & RESPONSIBILITIES
This job description is not intended to be all-inclusive and employee will also perform other reasonably related business duties as assigned.
Area 1: Program Operations
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Review accounts payable and approve program expenses.
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Review accounts receivable and approve daily transactions in journals and ledgers.
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Payroll update preparation, review of bi-weekly process reporting and periodic reclassifications.
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Maintain property control records and files.
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Prepare monthly general ledger account reconciliations.
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Maintain and create analyses with various forms of exported data (text, pdf, Excel)
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Review quarterly and year-end payroll returns as prepared by the Fiscal Controller.
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Prepare payroll records for Fiscal Controller review.
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Provide backup to the Fiscal Controller for processing of payroll “up-date” records.
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Prepare trial balances, expense reports, invoices, and budgets monthly.
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Prepare bank deposits and reconciliations.
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Provide backup to the Fiscal Controller for new employees during orientation to assign employee numbers, explain and enroll in direct deposit, prepare W-4, explain check processing and other payroll information.
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Review monthly Financial Status Reports, Cash Request Forms, Program Close-out packages, and other reports due funding entities.
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Assist program departments with proper fund coding, grant preparation and other accounting related activities.
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Assist with training of new accounting employees.
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Assist with training clerical and technical personnel.
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Deliver deposits to the bank(s).
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Take physical inventory of Fiscal equipment.
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Examine and verify financial documents and reports.
Area 2: Program Compliance
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Maintain data and assist in preparing quarterly tax reports, W-2 forms, year-end IRS 990, 1099 forms, and other miscellaneous forms and reports.
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Coordinate, assist and prepare for annual agency audits, financial audits and program monitoring as required by Agency policy and governmental regulations.
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Monitor established internal controls to assure proper compliance.
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Maintains electronic document imaging/filing for fiscal records.
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Ability to read, evaluate and understand grant contracts to ensure fiscal compliance.
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Responsible for comprehension and adherence to the Uniform Administrative Requirements, Cost Principles, and Audit Requirements a/k/a/ the Uniform Guidance.
Area 3: Program Communications
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Communicate effectively, orally and in writing.
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Communicate fiscal information necessary to other departments within organization.
Area 4: Development Assistance
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Recommend and provide changes in financial policies and procedures where appropriate.
Area 5: Secondary Functions/Knowledge
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Operate electronic calculators, computer processing system(s) and other office machines as necessary.
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Possess working knowledge of the Agency’s central computer system as relevant to position.
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Working knowledge of Agency’s retirement program, insurance policies and garnishments processing.
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Possess working knowledge of Windows Operating Systems with advanced level Excel experience.
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Be capable of setting up budget worksheets and other forms in Excel.
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Have organization skills to maintain required fiscal deadlines and duties.
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Be knowledgeable of cash management involving the needs of each program and the funding source requirements.
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Be familiar with relevant Agency programs and Agency/program accounting procedures.
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Knowledge of laws and regulations governing fiscal record keeping.
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Knowledge/experience of Full Cycle Accounting.
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Knowledge of accounting and auditing principles and practices.
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Knowledge of principles of governmental financial administration, including: budgeting, reporting, taxation, and revenue.
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Proficient in typing, data entry and computer software systems.
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Learn and apply all governmental rules and regulations regarding accounting and auditing practices.
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Be capable of managing the accounting department in the absence of the Fiscal Controller.
JOB FACTORS
Supervision of Others
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Not responsible for supervision of others
Safety of Others
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Minimal responsibly for the safety of others. Probability of injury to self or others in remote.
Contacts
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Contact is within own department, and with other departments, customers, vendors, or the public.
Physical Demand
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Must be able to lift 25 pounds.
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Requires sitting, standing, bending, stooping and reaching.
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Physical ability to operate equipment specific to your position.
Travel
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Must have reliable transportation.
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Must have valid driver’s license and current auto insurance coverage in compliance with Minnesota State guidelines on the vehicle used for work related travel.
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Travel for completion of job duties, trainings and meetings as required.
GENERAL AGENCY REQUIREMENTS
Professionalism
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Maintain positive work atmosphere by behaving and communicating in a manner that fosters good relations with customers, co-workers, providers, volunteers and supervisors.
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Treat customers, co-workers and public in a respectful and courteous manner at all times.
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Continue to develop skills and abilities.
Community Representation
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Represent Lakes and Pines Community Action, Inc. in a positive manner.
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Adhere to the Community Action Code of Ethics.
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Seek to understand poverty and barriers faced by community members.
Confidentiality
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Maintain confidentiality of agency, program and customer information.
An Equal Opportunity Employer/Contractor
In accordance with federal and state laws, Lakes and Pines CAC is an equal opportunity employer, contractor and provider of services. The Agency will maintain a
policy of non– discrimination with all employees and applicants for employment. All aspects of employment within
the Agency will be governed on the basis of merit, competence and qualifications and will not be influenced in any
manner by race, color, creed, religion, sex, age, national origin, disability, public assistance status, marital status, veteran status,
sexual orientation, or gender identity,status as a parent, familial status, or in a local human rights commission or any other legally protected status.
If an applicant needs reasonable accommodations for the employment application process, please contact Lakes and Pines either by phone, mail, email or in person and request such consideration. (Such as sign language, interpreter, materials in large print, accessibility)
Individuals are encouraged to complete an Employment Application form whether or not a vacancy currently exists. Employment applications will be kept on file for one year and will be considered for appropriate job vacancies.
If an applicant needs reasonable accommodations for the employment application process, please contact Lakes and Pines either by phone, mail, email or in person and request such consideration. (Such as sign language, interpreter, materials in large print, accessibility)
Individuals are encouraged to complete an Employment Application form whether or not a vacancy currently exists. Employment applications will be kept on file for one year and will be considered for appropriate job vacancies.