Energy Programs Director
TITLE: Energy Programs Director
DEPARTMENT: Energy
REPORT TO: Executive Director
DEPARTMENT: Energy
REPORT TO: Executive Director
SALARY RANGE: 11
CLASSIFICATION: 14
STATUS: Exempt Position
CLASSIFICATION: 14
STATUS: Exempt Position
JOB SUMMARY
The Energy Programs Director is responsible for the development, implementation, monitoring, evaluation, and coordination of all energy programs and projects and to ensure that all work performed and related documentation are in accordance with the rules and regulations of each funding source.
QUALIFICATIONS
Education
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High School Diploma or equivalent and additional training
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Bachelor’s degree in a related field equivalent knowledge base gained through lived experience or through formal schooling, independent study, short course or other applicable arrangements.
Education may be waived with significant job related experience
Experience
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More than 3 years
Authorization
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BCA Background Study
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Valid Driver’s License
Work Environment
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Conventional – Office model
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Community Facing – Direct interaction or communication with a public.
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Hybrid – Flexible work model that is a blend of in-office, remote, and/or on-the-go.
SKILLS, ABILITIES, & OTHER KNOWLEDGE
Skills
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Excellent oral and/or written communications skills.
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Ability to manage time that results in both a satisfactory quantity and quality of work.
Ability
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Support the Mission of the Agency through daily work and while representing the Agency in public.
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Have general knowledge of programs and activities of the Agency.
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Demonstrated ability to work independently and as a team member.
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Must be able to handle diverse work problems on a daily basis.
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Must be able to organize a work schedule, set priorities and work effectively to meet deadlines without supervision.
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Must be able to adjust to changes necessitated by last minute assignments and deadlines requests that may prove stressful.
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Ability to effectively work across differences, especially socio-economic and cultural differences.
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Attend trainings, classes and meetings as necessary to improve job skills and maintain an acceptable level of job performance.
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Serve as a mentor for new staff.
Other Knowledge
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Have knowledge and apply Agency policies and procedures, including safety, technology, data practices and other applicable policy, procedure and program regulations.
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Understand numbers and mathematical concepts.
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Knowledge of public and private sources of debt equity and subsidy.
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Working knowledge of construction/rehabilitation/energy efficiency and building science.
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Knowledge and understanding of federal, state, and local guidelines, codes, regulations, for implementation and reporting requirements.
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Knowledge of Community resources.
PRIMARY DUTIES & RESPONSIBILITIES
This job description is not intended to be all-inclusive and employee will also perform other reasonably related business duties as assigned.
Area 1: Program Operations
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Maintain a thorough working knowledge of all Federal and State regulations and procedures relative to the Energy Assistance Program.
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Direct all aspects of the Energy Assistance Program and its components.
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Make changes that will increase program efficiency, reduce costs, and provide more effective services to target area households.
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Review system reports regarding program assistance expenditures for consumers.
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Develop and manage program budgets to ensure cost control and attainment of revenue goals.
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Review documentation of payments to vendors for completeness and accuracy.
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Coordinate and ensure emergency services, including after business hours for consumers relative to heating related emergencies.
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Directs the daily operations of supervised staff, including reviewing required paperwork and personnel forms.
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General responsibility for interviewing, training, and evaluating Energy Programs staff.
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Direct the energy, conservation and housing programs and projects to low-income consumers.
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Respond to PPA Auditing Report.
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Participate and attend EACA Meetings.
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Primary person as Agency’s representative to Energy Assistance Coordinators Association and may also attend CAP Conferences.
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Manage staff levels as budgets and programs change.
Area 2: Program Compliance
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Monitor vendors to ensure compliance with vendor agreement.
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Collect appropriate data and information and prepare reports for the Board, Quarterly Reports, CAR Report, etc.
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Ensure client and personnel policies and practices are adhered to by program staff and contractors/vendors.
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Ensure electronic document imaging/filing system procedures are adhered to for assigned program(s).
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Adhere to the Agency’s ADAAA, safety policies and practices, technology plan, confidentiality policies, and Personnel Policies.
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Keep all computer files on the Agency network.
Area 3: Program Communications
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Keep the Executive Director informed of all potential programmatic problems, or concerns.
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Responsible for public relations efforts, such as development and distribution of brochures, program literature, to include Agency and general public news releases and other media coverage with Executive Director approval.
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Answer consumer questions regarding the Energy Assistance Program. Has working knowledge of Agency and community resources for appropriate consumer referral.
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Keep all computer files on the Agency network.
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Fill out and communicate with Executive Director on Local Plan.
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Make public presentations to special groups to inform them of Energy programs and projects available.
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Regularly communicate directly with DOC staff.
Area 4: Work Knowledge
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Must be able to work under periods of demanding workloads due to seasonal operations of the program(s).
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Must be able to prepare reports and gather and evaluate program data.
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Working knowledge of computer systems; personal computer, internet, and client tracking systems.
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Must possess supervisory skills; experience in a supervisory capacity is preferred.
JOB FACTORS
Supervision of Others
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Responsible for assigning, instructing, and checking the work of 1 to 3 other employees in 1 geographic location
Safety of Others
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Responsible for the physical safety of the public served. Provides front-line response to public safety and/or health threats. Provides input into safety policies and procedures.
Contacts
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Contact is both inside and outside the agency, and includes regular making of formal presentations, negotiations or coordination of work.
Physical Demand
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Must be able to lift 25 pounds.
Travel
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Must have reliable transportation.
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Must have valid driver’s license and current auto insurance coverage in compliance with Minnesota State guidelines on the vehicle used for work related travel.
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Travel for completion of job duties, trainings and meetings as required.
GENERAL AGENCY REQUIREMENTS
Professionalism
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Maintain positive work atmosphere by behaving and communicating in a manner that fosters good relations with customers, co-workers, providers, volunteers and supervisors.
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Treat customers, co-workers and public in a respectful and courteous manner at all times.
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Continue to develop skills and abilities.
Community Representation
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Represent Lakes and Pines Community Action, Inc. in a positive manner.
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Adhere to the Community Action Code of Ethics.
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Seek to understand poverty and barriers faced by community members.
Confidentiality
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Maintain confidentiality of agency, program and customer information.
An Equal Opportunity Employer/Contractor
In accordance with federal and state laws, Lakes and Pines CAC is an equal opportunity employer, contractor and provider of services. The Agency will maintain a
policy of non– discrimination with all employees and applicants for employment. All aspects of employment within
the Agency will be governed on the basis of merit, competence and qualifications and will not be influenced in any
manner by race, color, creed, religion, sex, age, national origin, disability, public assistance status, marital status, veteran status,
sexual orientation, or gender identity,status as a parent, familial status, or in a local human rights commission or any other legally protected status.
If an applicant needs reasonable accommodations for the employment application process, please contact Lakes and Pines either by phone, mail, email or in person and request such consideration. (Such as sign language, interpreter, materials in large print, accessibility)
Individuals are encouraged to complete an Employment Application form whether or not a vacancy currently exists. Employment applications will be kept on file for one year and will be considered for appropriate job vacancies.
If an applicant needs reasonable accommodations for the employment application process, please contact Lakes and Pines either by phone, mail, email or in person and request such consideration. (Such as sign language, interpreter, materials in large print, accessibility)
Individuals are encouraged to complete an Employment Application form whether or not a vacancy currently exists. Employment applications will be kept on file for one year and will be considered for appropriate job vacancies.