Child Care Partnership Coordinator
TITLE: Child Care Partnership Coordinator
DEPARTMENT: Early Childhood & Family Development
REPORT TO: Manager of Family and Community Engagement
DEPARTMENT: Early Childhood & Family Development
REPORT TO: Manager of Family and Community Engagement
SALARY RANGE: 8
CLASSIFICATION: 11
STATUS: Non-Exempt Position
CLASSIFICATION: 11
STATUS: Non-Exempt Position
JOB SUMMARY
The Child Care Partnership Coordinator is responsible for the supervision of the Child Care Partnership Teachers. They are also responsible for ensuring the contracts between Head Start and child care contractors, both Centers and Family Child Care, are carried out and followed. They will act as a liaison among the main office, child care staff and partners, and will monitor and ensure compliance with Department of Human Services (DHS) Rule 9502 (Rule 2) and Rule 9503 (Rule 3) and Head Start Performance Standards.
QUALIFICATIONS
Education
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Bachelor’s degree in a related field equivalent knowledge base gained through lived experience or through formal schooling, independent study, short course or other applicable arrangements.
Education may be waived with significant job related experience
Experience
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More than 1 year
Authorization
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DHS Background Study
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Valid Driver’s License
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Employee Physical
Work Environment
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Conventional – Office model
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Community Facing – Direct interaction or communication with a public.
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Activity-Based – Workers can switch between different workspaces.
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Hybrid – Flexible work model that is a blend of in-office, remote, and/or on-the-go.
SKILLS, ABILITIES, & OTHER KNOWLEDGE
Skills
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Excellent oral and/or written communications skills.
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Ability to manage time that results in both a satisfactory quantity and quality of work.
Ability
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Support the Mission of the Agency through daily work and while representing the Agency in public.
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Have general knowledge of programs and activities of the Agency.
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Demonstrated ability to work independently and as a team member.
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Must be able to handle diverse work problems on a daily basis.
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Must be able to organize a work schedule, set priorities and work effectively to meet deadlines without supervision.
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Must be able to adjust to changes necessitated by last minute assignments and deadlines requests that may prove stressful.
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Ability to effectively work across differences, especially socio-economic and cultural differences.
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Attend trainings, classes and meetings as necessary to improve job skills and maintain an acceptable level of job performance.
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Serve as a mentor for new staff.
Other Knowledge
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Have knowledge and apply Agency policies and procedures, including safety, technology, data practices and other applicable policy, procedure and program regulations.
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Understand numbers and mathematical concepts.
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Knowledge and understanding of federal, state, and local guidelines, codes, regulations, for implementation and reporting requirements.
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Working knowledge of child abuse laws, Head Start Performance Standards, State licensing requirements, United States Department of Agriculture guidelines and community resources.
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Working Knowledge of Creative Curriculum and Teaching Strategies Gold.
PRIMARY DUTIES & RESPONSIBILITIES
This job description is not intended to be all-inclusive and employee will also perform other reasonably related business duties as assigned.
Area 1: Program Operations
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Reinforce, through implementation of all aspects of the Program, the role of parents as primary educator of their children.
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Role model appropriate adult/child interaction consistent with established Early Childhood Best Practices.
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Assist the Coordinators in ensuring each enrolled child on the caseload receives a developmental, sensory, hearing and vision, behavioral screening and nutritional assessment within the timeframe described in the Head Start Performance Standards.
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May assume tasks of supervised staff when assigned.
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Provide assistance in classrooms or child care homes as necessary.
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Provide assistance to classroom staff and child care providers in completing on-going Child Assessments.
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Ensure coverage of Child Care Partnership Teacher Duties during absences.
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Provide on-site visits to Partners at a monthly minimum, with occasional un-announced visits.
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Ensure the delivery of developmentally-appropriate services to all enrolled children based on each child’s Screening and Assessment Data, and/or Individual Education Plan (IEP).
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Ensure two Parent Teacher Conferences are offered each year for each enrolled family.
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Ensure each newly enrolled family in a child care/center option is offered an enrollment visit within two weeks of entry and one additional home visit throughout the year.
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Conduct any Federal or State required assessments as assigned.
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Assist the Health Coordinator in conducting health and safety checks.
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Attend CLASS trainings and maintain certification.
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In coordination with the Manager of Early Childhood Development and the Education Coordinator, conduct CLASS observations and ensure required CLASS scores are met at each Child Care Center site and monitor improvement plans.
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Regularly evaluate partnership classrooms using the CLASS tool. Make recommendations for enhanced practice and monitor improvement in collaboration with Teachers.
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Inventory, prioritize, and make recommendations to purchase Child care/Center materials based upon need and Head Start Program Performance Standards.
Area 2: Program Compliance
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Adhere to and be able to articulate and utilize when performing responsibilities:
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Program philosophy
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Head Start Performance Standards
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Head Start Service Area Plans
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Personnel and Administrative policies
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Agency Mission Statement
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Blood Borne Pathogens Policy
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Americans with Disabilities Act Amendments Act (ADAAA) Policy
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Data Privacy Policy
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Minnesota Statute Rule 9502 (Rule 2)/9503 (Rule 3)/245A
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Monitor Child Care Partners/Family Child Care Partners maintenance of Head Start Program and Performance Standards.
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Ensure Child Care Partners/Family Child Care Partners implement curriculum that meets Head Start Performance Standards.
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Ensure staff and contracted partnership staff follow guidance/strategies in all Service Areas.
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Ensure that all Program Service Areas are integrated into lesson plans of children within a classroom setting.
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Articulate and carry out appropriate emergency procedures.
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Complete a Professional Development Plan and review with supervisor regularly.
Area 3: Program Development
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Attend staff and community meetings, and participate in training programs offered by the Agency and invite partners to attend.
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Attend authorized meetings specific to individual family services.
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Be an active team member with co-workers and partners, if applicable, in accomplishing Program goals, objectives and assignments.
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Attend Program administrative staff meetings, and act as a liaison between the office personnel and child care personnel.
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Ensure effective communication occurs between child care staff, providers and Lakes and Pines Administrative Team.
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Participate in developing appropriate in-service, child development, and pre-service training sessions for classroom staff and child care contractors.
Area 4: Program Communication
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Actively participate in Program recruitment activities.
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Recruit new child care partners within the Service Area.
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Maintain all applicable required records, and submit all applicable reports, data entry, and paperwork in a timely manner as required by supervisor.
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Maintain case notes documenting family changes/situations and any appropriate referrals to THRIVE Coaches or Coordinating staff and/or other agencies.
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Team as needed with THRIVE Coaches.
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Act as a contact person among Head Start, Child Care Partners, and other staff as assigned.
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Assist Education Coordinator in updating and implementing the Child Development and Education Service Plan.
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Create and maintain an accurate electronic succession plan for your position.
Area 5: Supervision
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Provide direct supervision to Child Care Partnership Teachers.
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Review, interpret, and analyze lesson plans written by teaching staff; and provide input on a monthly basis.
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Provide each supervised staff member with observation visits, performance evaluations and guidance throughout the year.
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Provide recommendations for Training and Technical Assistance opportunities.
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Complete an annual performance evaluation for each staff supervised.
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Complete a Professional Development Plan for each staff supervised.
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Act as a lead resource for partners and partnership teachers.
JOB FACTORS
Supervision of Others
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Responsible for assigning, instructing, and checking the work of 4 to 7 other employees in 2 or more geographic location
Safety of Others
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Modest amount of responsibility for the safety of others. Complacence with established safety regulations for the job performed mitigates exposure to injury of self or others.
Contacts
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Contact is both inside and outside the agency, and may include formal presentations.
Physical Demand
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Must be able to lift 50 pounds.
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Requires sitting, standing, bending, stooping and reaching.
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Physical ability to operate equipment specific to your position.
Travel
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Must have reliable transportation.
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Must have valid driver’s license and current auto insurance coverage in compliance with Minnesota State guidelines on the vehicle used for work related travel.
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Travel for completion of job duties, trainings and meetings as required.
GENERAL AGENCY REQUIREMENTS
Professionalism
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Maintain positive work atmosphere by behaving and communicating in a manner that fosters good relations with customers, co-workers, providers, volunteers and supervisors.
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Treat customers, co-workers and public in a respectful and courteous manner at all times.
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Continue to develop skills and abilities.
Community Representation
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Represent Lakes and Pines Community Action, Inc. in a positive manner.
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Adhere to the Community Action Code of Ethics.
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Seek to understand poverty and barriers faced by community members.
Confidentiality
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Maintain confidentiality of agency, program and customer information.
An Equal Opportunity Employer/Contractor
In accordance with federal and state laws, Lakes and Pines CAC is an equal opportunity employer, contractor and provider of services. The Agency will maintain a
policy of non– discrimination with all employees and applicants for employment. All aspects of employment within
the Agency will be governed on the basis of merit, competence and qualifications and will not be influenced in any
manner by race, color, creed, religion, sex, age, national origin, disability, public assistance status, marital status, veteran status,
sexual orientation, or gender identity,status as a parent, familial status, or in a local human rights commission or any other legally protected status.
If an applicant needs reasonable accommodations for the employment application process, please contact Lakes and Pines either by phone, mail, email or in person and request such consideration. (Such as sign language, interpreter, materials in large print, accessibility)
Individuals are encouraged to complete an Employment Application form whether or not a vacancy currently exists. Employment applications will be kept on file for one year and will be considered for appropriate job vacancies.
If an applicant needs reasonable accommodations for the employment application process, please contact Lakes and Pines either by phone, mail, email or in person and request such consideration. (Such as sign language, interpreter, materials in large print, accessibility)
Individuals are encouraged to complete an Employment Application form whether or not a vacancy currently exists. Employment applications will be kept on file for one year and will be considered for appropriate job vacancies.