Manager of Family and Community Engagement
TITLE: Manager of Family and Community Engagement
HOURS: Determined by Program
STATUS: Non-Exempt Position
The Manager of Family and Community Engagement is responsible for management of the Family and Community Engagement, Health, and Childcare options of Early Head Start/Head Start. The Manager participates in activities and partnerships between EHS/Head Start and outside entities, as well as assisting in Program administration. He/She is responsible for the overall supervision and training needs of the FCP, Health, and Partnership staff and for the planning, implementing, and evaluation of services provided to each Early Head Start/Head Start Child enrolled Childcare options. He/she is responsible for the ongoing monitoring of ERSEA/Health.
A. Essential Functions
Adhere to and be able to articulate Program philosophy, Head Start Performance Standards, Head Start Service Area Plans, personnel and administrative policies, Agency Mission Statement, Blood Borne Pathogens Policy, Americans with Disabilities Act Amendments Act (ADAAA) Policy, and Data Privacy and Affirmative Action Policies; and utilize when performing responsibilities.
Support the mission of the Agency, and ensures that subordinate staff do as well.
Maintain confidentiality and professionalism in performing responsibilities.
Monitor compliance with MN Department of Human Services (DHS) Rules 2 and 3/245A by Childcare Partnership staff, and ensure adherence to contracts by childcare partners.
Ensure Child Care partners implement curriculum that meet Early Head Start/Head Start Performance Standards.
Manage childcare partners such that the Program operates within the applicable laws, regulations, and Performance Standards governing the Early Head Start/Head Start Program.
Actively participate in Program recruitment activities.
Assist in recruiting and interviewing staff for Service Areas.
Recruit and train volunteers for the Early Head Start/Head Start Program.
Develop and implement the plan for recruiting children into the Early Head Start/Head Start Program.
Ensure that the Early Head Start/Head Start Program reaches and maintains full enrollment, plus a waiting list.
Monitor and document referrals and problems for family files to ensure the assistance needed is obtained by each family.
Monitor and implement use of data to improve programming.
Ensure proportionate representation from each Program Option on the Lakes and Pines’ Early Head Start and Head Start Policy Council.
Provide training to members of the Health Advisory Committee who will be assisting in the review and revision of Child Development and Education, Nutrition, Mental Health, Literacy and Health Service Area Plans.
Attend staff and community meetings; participate in training programs offered by the Agency.
Preside over Family Resource meetings for families in immediate need of resources in Social Services/Parent Involvement Coordinator’s absence.
Facilitate coordination of Early Head Start/Head Start with other community agencies.
Assist in maintaining operation records from Service Areas; submit records and reports to appropriate agencies or individuals.
Conduct public relations efforts throughout the service area.
Maintain all applicable required records, and submit all applicable reports, data entry, and paperwork in a timely manner as required by supervisor.
Assist in developing short-range and long-range plans for Service Areas.
Review and revise annually, in cooperation with the Manager of Education and Child Development and the Department Director, the Program Design and Management Service Plan.
Assist in preparing the Program Grant Application(s), Budgets, and daily operations of the Program.
Assist with the planning, development, and implementation of special, new, or innovative projects that are assigned or that are related to the Department.
Develop, implement, and revise regularly Memorandums of Understanding with Local Education Agencies (LEAs), and Working Agreements with Child Care and Early Childhood Partners.
Ensure that the child care partners plans integrate with other Program Service Areas.
Be an active team member with co-workers and partners, if applicable, in accomplishing Program goals, objectives, and assignments.
Ensure coverage of duties for the staff under his/her supervision during absences.
May assume tasks of subordinate staff when assigned.
Ensure cross-training of Department operations.
Ensure ongoing communication with Family Advocates assigned to sites.
Evaluate, plan, implement, and integrate planning into the Family and Community Engagement; and health service area plans.
Coordinate integrated services with the Manager of Education and Childhood Development.
Coordinate and oversee the 0-5 programming for the child care partners.
Ensure coordination of parent activities, assisting staff in parent training, developing parent groups, and planning programs for parents of enrolled children.
Integrate parent activities into the curriculum and act as a resource/contact person for staff and clients on parent issues.
Provide assistance in child care partners as necessary.
Monitor and evaluate the effectiveness of the Early Head Start/Head Start Program Health Services Plan.
Monitor training to members of the Health Advisory Committee who will be assisting in the review and revision of the Health Service Area Plans.
Provide each staff person under his/her supervision with observation visits, performance appraisals, and direct staff activities throughout the Program Year.
In cooperation with the Education and Child Development Manager develop and implement a training program for staff development and growth.
Ensure that all Early Childhood and Family Development and Department staff receive Blood Borne Pathogens training annually.
Assist staff in setting professional development goals and developing individual training plans.
Complete a Professional Development Plan and review with supervisor annually.
Facilitate Mandated Reporting and Child Protective Services Training of staff and consult with staff as needed.
Route Child Protective Services Reports.
Supervise the writing and distributing of a parent newsletter to all enrolled families on a regular basis.
Perform other essential duties as assigned by the Early Childhood and Family Development Department Director.

Must have a Bachelor’s degree in Early Childhood Education, Social Work, Psychology, or a related field from an accredited college or university.
Must be able to work effectively with people on both an individual and group basis.
Must have a basic background in understanding poverty in a rural area.
Must have appropriate experience in working with low-income families.
Must have supervisory experience, administrative and communication skills in order to supervise staff.
Must demonstrate a sensitivity to the overall problems and needs of low-income people.
Must have the ability to be flexible.
Must have organizational and planning ability.
Must be able to meet the travel requirements of the position, including occasional travel out of the service area for meetings, workshops, conferences, overnights, etc.
Is subject to a Criminal Background Check, the results of which are acceptable to the Agency.

Requires occasional lifting up to fifty pounds; must display sound lifting and safety habits.
Extensive periods of travel via vehicle or public transportation, including air travel.
Stationary sitting for extended periods of time.

Performance Evaluations are conducted after a six-month provisional period, and Performance Evaluations are done at least annually thereafter.
Appraisals are based on observation of the Manager of Family and Community Engagement, analysis of the effectiveness of the Program, and through an appraisal conference between the Early Childhood and Family Development Department Director and the Manager of Family and Community Engagement.
Performance Evaluations will utilize the Agency’s and Program’s forms.
Factors to be considered during the appraisal are:
How well is he/she able to accept directions and supervision?
How well is he/she able to conduct supervisory responsibilities?
Can he/she get along with others in a work situation?
Can he/she effectively communicate orally and in writing?
Has he/she been able to establish and maintain a good working relationship with the families and agencies with whom he/she comes in contact?
Does he/she have a good understanding of the Early Head Start/Head Start Program?
Is he/she able to analyze a situation and make timely decisions?
Has he/she been able to inspire respect among staff, and able to motivate them?
Is he/she able to objectively report the progress of the Early Head Start/Head Start Program?
Is he/she well organized, and able to follow through with implementation of plans?
Are Program records maintained, completed accurately, and submitted in a timely manner?
Additional Information
Lakes and Pines CAC reserves the right to revise this job description and change job duties and responsibilities as Agency and program(s) needs arise. This job description does not constitute a written or implied contract of employment; and provides a general overview of expectations of the position holder.
An Equal Opportunity Employer/Contractor
In accordance with federal and state laws, Lakes and Pines CAC is an equal opportunity employer, contractor and provider of services. The Agency will maintain a policy of non– discrimination with all employees and applicants for employment. All aspects of employment within the Agency will be governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, creed, religion, sex, age, national origin, disability, public assistance status, marital status, veteran status, sexual orientation, or gender identity,status as a parent, familial status, or in a local human rights commission or any other legally protected status.

If an applicant needs reasonable accommodations for the employment application process, please contact Lakes and Pines either by phone, mail, email or in person and request such consideration. (Such as sign language, interpreter, materials in large print, accessibility)

Individuals are encouraged to complete an Employment Application form whether or not a vacancy currently exists. Employment applications will be kept on file for one year and will be considered for appropriate job vacancies.