Supervising Home-Based Educator
TITLE: Supervising Home-Based Educator
DEPARTMENT: Early Childhood & Family Development
REPORT TO: Education Coordinator
DEPARTMENT: Early Childhood & Family Development
REPORT TO: Education Coordinator
SALARY RANGE: 6
CLASSIFICATION: 9
STATUS: Non-Exempt Position
CLASSIFICATION: 9
STATUS: Non-Exempt Position
JOB SUMMARY
The Supervising Home-Based Educator is responsible for the supervision of the Home-Based Educators located in a geographically-defined office(s). The Supervising Home-Based Educator will oversee the smooth operation of the office(s), act as a liaison between the main office, service area Coordinators/Managers, and the office(s), maintain supply inventories, and conduct performance operations.
QUALIFICATIONS
Education
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Associates or Two-Year College Degree
Education may be waived with significant job related experience
Experience
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More than 1 year
Authorization
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DHS Background Study
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Valid Driver’s License
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Employee Physical
Work Environment
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Community Facing – Direct interaction or communication with a public.
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Activity-Based – Workers can switch between different workspaces.
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Hybrid – Flexible work model that is a blend of in-office, remote, and/or on-the-go.
SKILLS, ABILITIES, & OTHER KNOWLEDGE
Skills
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Excellent oral and/or written communications skills.
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Ability to manage time that results in both a satisfactory quantity and quality of work.
Ability
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Support the Mission of the Agency through daily work and while representing the Agency in public.
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Have general knowledge of programs and activities of the Agency.
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Demonstrated ability to work independently and as a team member.
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Must be able to handle diverse work problems on a daily basis.
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Must be able to organize a work schedule, set priorities and work effectively to meet deadlines without supervision.
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Must be able to adjust to changes necessitated by last minute assignments and deadlines requests that may prove stressful.
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Ability to effectively work across differences, especially socio-economic and cultural differences.
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Attend trainings, classes and meetings as necessary to improve job skills and maintain an acceptable level of job performance.
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Serve as a mentor for new staff.
Other Knowledge
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Have knowledge and apply Agency policies and procedures, including safety, technology, data practices and other applicable policy, procedure and program regulations.
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Understand numbers and mathematical concepts.
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Knowledge and understanding of federal, state, and local guidelines, codes, regulations, for implementation and reporting requirements.
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Working knowledge of child abuse laws, Head Start Performance Standards, State licensing requirements, United States Department of Agriculture guidelines and community resources.
PRIMARY DUTIES & RESPONSIBILITIES
This job description is not intended to be all-inclusive and employee will also perform other reasonably related business duties as assigned.
Area 1: Program Operations
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Demonstrate appropriate adult/child interaction consistent with established Early Childhood Best Practices.
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Ensure each enrolled child assigned to supervised staff receives a developmental, sensory, hearing and vision, behavioral screening and nutritional assessment within the timeframe described in the Head Start Performance Standards.
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Provide assistance in the operation of Head Start Family Play Days as necessary.
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Ensure that each enrolled Head Start family assigned to supervised staff is offered thirty-two 1 ½-hour Home Visits and each Early Head Start family is offered forty-six 1 ½ hour Home Visits, and is offered Family Play Day experiences as scheduled by the Program.
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Carry out all the duties of Home-Based Educator for a caseload of up to four families, depending on workload, when necessary for full enrollment.
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Ensure all enrolled families receive Head Start services during a Home-Based Educator’s long-term absence and that there is coverage for all Home-Based Educator duties.
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Assist the Special Services Coordinator in ensuring developmentally appropriate educational activities are provided to children with disabilities based on Individual Education/Individual Family Service Plan (IEP/EFSP) goals.
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Conduct Home Visit and Family Play Day observations.
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Conduct any Federal or State required assessments as assigned.
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Conduct health and safety checklists on an annual basis.
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Ensure the weekly office day operates efficiently, including site management of conducting drills and maintaining Health and Safety of the office.
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Maintain supply inventories and make recommendations for purchases based upon needs and Head Start Performance Standards.
Area 2: Program Compliance
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Adhere to and be able to articulate and utilize when performing responsibilities:
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Program philosophy
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Head Start Performance Standards
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Head Start Service Area Plans
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Personnel and Administrative policies
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Agency Mission Statement
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Blood Borne Pathogens Policy
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Americans with Disabilities Act Amendments Act (ADAAA) Policy
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Data Privacy Policy
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Ensure that applicable Head Start Performance Standards are met within the assigned caseload.
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Ensure that all Program Service Areas are integrated into plans.
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Monitor Home-Based Educators’ adherence to Program and Performance Standards.
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Conduct any Federal or State required assessments as assigned.
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Articulate and carry out appropriate emergency procedures.
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Complete a Professional Development Plan and review with supervisor regularly.
Area 3: Program Development
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Attend staff meetings, and participate in training programs offered by the Agency.
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Attend Program administrative staff meetings, and act as a liaison between the office personnel and cluster personnel.
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Attend interagency meetings specific to individual families when necessary.
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Participate in developing appropriate in-service, child development, and pre-service training sessions.
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Ensure that effective communication occurs among Home-Based Educators, Professional Development Specialist, Coordinators, and administrative staff.
Area 4: Program Communication
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Actively participate in Program recruitment activities.
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Recruit volunteers to assist in the Program.
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Ensure that parents are informed of volunteer opportunities within the Head Start Program.
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Maintain all applicable required records, and submit all applicable reports, data entry, and paperwork in a timely manner as required by supervisor.
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Refer families to other agencies and programs as appropriate and document on Home Visit Report and in case notes.
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Create and maintain an accurate electronic succession plan for your position.
Area 5: Supervision
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Ensure staff follow guidance/strategies in all Service Areas.
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Plan and conduct staff meetings.
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Act as a lead resource for Home-Based Educators and other staff as assigned.
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Conduct performance evaluations with supervised staff.
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Provide each staff person supervised with performance appraisals and guidance as needed throughout the program year.
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Review Family Goals for completeness, implementation, and follow-up documentation for each family assigned to supervised staff.
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Monitor completion of all applicable required records, reports, data entry and paperwork submitted by Home-Based Educators.
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Review, interpret, and analyze Home Visit and Family Play Day plans written by Home-Based Educators.
JOB FACTORS
Supervision of Others
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Responsible for assigning, instructing, and checking the work of 4 to 7 other employees in 1 geographic location
Safety of Others
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Responsible for the safety of others on the job. Provides oversight of work groups and/or public served. Implements and enforces safety standards for self and others.
Contacts
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Contact is within own department, and with other departments, customers, vendors, or the public.
Physical Demand
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Must be able to lift 50 pounds.
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Requires sitting, standing, bending, stooping and reaching.
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Physical ability to operate equipment specific to your position.
Travel
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Must have reliable transportation.
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Must have valid driver’s license and current auto insurance coverage in compliance with Minnesota State guidelines on the vehicle used for work related travel.
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Travel for completion of job duties, trainings and meetings as required.
GENERAL AGENCY REQUIREMENTS
Professionalism
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Maintain positive work atmosphere by behaving and communicating in a manner that fosters good relations with customers, co-workers, providers, volunteers and supervisors.
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Treat customers, co-workers and public in a respectful and courteous manner at all times.
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Continue to develop skills and abilities.
Community Representation
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Represent Lakes and Pines Community Action, Inc. in a positive manner.
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Adhere to the Community Action Code of Ethics.
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Seek to understand poverty and barriers faced by community members.
Confidentiality
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Maintain confidentiality of agency, program and customer information.
An Equal Opportunity Employer/Contractor
In accordance with federal and state laws, Lakes and Pines CAC is an equal opportunity employer, contractor and provider of services. The Agency will maintain a
policy of non– discrimination with all employees and applicants for employment. All aspects of employment within
the Agency will be governed on the basis of merit, competence and qualifications and will not be influenced in any
manner by race, color, creed, religion, sex, age, national origin, disability, public assistance status, marital status, veteran status,
sexual orientation, or gender identity,status as a parent, familial status, or in a local human rights commission or any other legally protected status.
If an applicant needs reasonable accommodations for the employment application process, please contact Lakes and Pines either by phone, mail, email or in person and request such consideration. (Such as sign language, interpreter, materials in large print, accessibility)
Individuals are encouraged to complete an Employment Application form whether or not a vacancy currently exists. Employment applications will be kept on file for one year and will be considered for appropriate job vacancies.
If an applicant needs reasonable accommodations for the employment application process, please contact Lakes and Pines either by phone, mail, email or in person and request such consideration. (Such as sign language, interpreter, materials in large print, accessibility)
Individuals are encouraged to complete an Employment Application form whether or not a vacancy currently exists. Employment applications will be kept on file for one year and will be considered for appropriate job vacancies.