Health Services Coordinator
TITLE: Health Services Coordinator
DEPARTMENT: Early Childhood & Family Development
REPORT TO: Manager of Family and Community Engagement
DEPARTMENT: Early Childhood & Family Development
REPORT TO: Manager of Family and Community Engagement
SALARY RANGE: 7
CLASSIFICATION: 10
STATUS: Non-Exempt Position
CLASSIFICATION: 10
STATUS: Non-Exempt Position
JOB SUMMARY
The Health Services Coordinator is responsible for planning, implementing, and evaluating the Health Service Area and the services provided to each enrolled Head Start/Early Head Start child, and coordinating those services with all Service Areas and the community as a whole.
QUALIFICATIONS
Education
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Associates or Two-Year College Degree
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Bachelor’s degree in a related field equivalent knowledge base gained through lived experience or through formal schooling, independent study, short course or other applicable arrangements.
Education may be waived with significant job related experience
Experience
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More than 1 year
Authorization
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DHS Background Study
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Valid Driver’s License
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Employee Physical
Work Environment
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Community Facing – Direct interaction or communication with a public.
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Activity-Based – Workers can switch between different workspaces.
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Hybrid – Flexible work model that is a blend of in-office, remote, and/or on-the-go.
SKILLS, ABILITIES, & OTHER KNOWLEDGE
Skills
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Excellent oral and/or written communications skills.
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Ability to manage time that results in both a satisfactory quantity and quality of work.
Ability
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Support the Mission of the Agency through daily work and while representing the Agency in public.
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Have general knowledge of programs and activities of the Agency.
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Demonstrated ability to work independently and as a team member.
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Must be able to handle diverse work problems on a daily basis.
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Must be able to organize a work schedule, set priorities and work effectively to meet deadlines without supervision.
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Must be able to adjust to changes necessitated by last minute assignments and deadlines requests that may prove stressful.
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Ability to effectively work across differences, especially socio-economic and cultural differences.
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Attend trainings, classes and meetings as necessary to improve job skills and maintain an acceptable level of job performance.
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Serve as a mentor for new staff.
Other Knowledge
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Have knowledge and apply Agency policies and procedures, including safety, technology, data practices and other applicable policy, procedure and program regulations.
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Understand numbers and mathematical concepts.
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Knowledge and understanding of federal, state, and local guidelines, codes, regulations, for implementation and reporting requirements.
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Working knowledge of child abuse laws, Head Start Performance Standards, State licensing requirements, United States Department of Agriculture guidelines and community resources.
PRIMARY DUTIES & RESPONSIBILITIES
This job description is not intended to be all-inclusive and employee will also perform other reasonably related business duties as assigned.
Area 1: Program Operations
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Assist staff to ensure that each enrolled family has a “medical home” and a “dental home” that will provide medical and dental exams and follow-up care to meet Program Performance Standards.
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Monitor and ensure that each enrolled child receives all health-related screenings including physicals, immunizations, blood-lead, hemoglobin, hemocrit, dentals, height, weight and hearing and vision and that each child enrolled is up to date on immunizations.
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Develop care plans or nutritional plans for children who have health concerns or issues.
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Monitor services provided to pregnant women to include prenatal and postpartum care, fetal development, substance use, mental health/postpartum depression and the benefits of breastfeeding.
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Manage and monitor the entry of health data to ensure accurate reporting.
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Inventory, prioritize, and make recommendations to purchase health materials based upon need and Head Start Performance Standards.
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Monitor and ensure availability of required supplies at each site.
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Maintain health equipment including calibration of screening tools.
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Act as a resource to other Early Head Start/Head Start personnel, Health Service Advisory Committee, and parent groups, and other community groups.
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Actively support health related grants.
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Actively make recommendations for grant opportunities.
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Coordinate dental services and community dental days.
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Perform hearing and vision screenings as needed.
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Conduct Health and Safety Screenings as needed.
Area 2: Program Compliance
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Adhere to and be able to articulate and utilize when performing responsibilities:
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Program philosophy
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Head Start Performance Standards
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Head Start Service Area Plans
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Personnel and Administrative policies
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Agency Mission Statement
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Blood Borne Pathogens Policy
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Americans with Disabilities Act Amendments Act (ADAAA) Policy
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Data Privacy Policy
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Minnesota Statute Rule 9502 (Rule 2)/9503 (Rule 3)/245A
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Ensure Health Services Area integration with other Program Service Areas.
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Ensure that all facets of the Health Services Service Area meet or exceed Head Start Performance Standards.
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Review and revise annually, in cooperation with other staff and the Health Services Advisory Committee, the Health Services Plan to ensure accurate alignment with Head Start Program Performance Standards and Program policies and procedures.
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Develop Health and Safety policies and procedures as needed.
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Maintain HIPAA and FERPA requirements 9502.245A and 9503.245A.
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Possess current knowledge of health and safety related local, state, and federal requirements.
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Possess knowledge and adhere to Child Care rules and regulations.
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Comply with injury reporting policies and procedures including following up with staff, families and the Department Director immediately following injury of a child.
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Responsible for implementation of the Release of Information process, and oversight and monitoring of support staff assisting with this process to ensure compliance with the Head Start Program Performance Standards.
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Monitor and ensure health and safety practices meet Lakes and Pines policies regarding licensing requirements and Head Start Program Performance Standards through all sites and program options, and provide resources and support to all staff regarding health and safety.
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Articulate and carry out appropriate emergency procedures.
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Complete a Professional Development Plan and review with supervisor regularly.
Area 3: Program Development
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Attend staff and community meetings, and participate in training programs offered by the Agency.
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Be an active team member with co-workers and partners, if applicable, in accomplishing Program goals, objectives and assignments.
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Provide training for Program personnel, contracted partners, partnership providers, and parents of enrolled children as assigned.
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Train staff to meet licensing requirements prior to placement at the assigned site.
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Develop and foster working relationships with Community Service providers (such as public health, health care professionals, etc.) in the seven-county service area for providing services and resources.
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Participate in developing appropriate in-service, child development and pre-service training sessions for Education Staff.
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Conduct Health Services Advisory Committee meetings.
Area 4: Program Communication
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Actively participate in Program recruitment and marketing activities.
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Maintain and monitor all health-related data and submit all applicable reports, data entry, and paperwork monthly or as required by supervisor.
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Manage health data and monitoring compliance of requirements and follow up with appropriate medical clinics, professionals, and other agencies.
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Ensure that written documentation is obtained and maintained for children identified or suspected to have a health-related condition.
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Create and maintain an accurate electronic succession plan for your position.
JOB FACTORS
Supervision of Others
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Not responsible for supervision of others
Safety of Others
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Responsible for the physical safety of the public served. Provides front-line response to public safety and/or health threats. Provides input into safety policies and procedures.
Contacts
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Contact is both inside and outside the agency, and may include formal presentations.
Physical Demand
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Must be able to lift 50 pounds.
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Requires sitting, standing, bending, stooping and reaching.
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Physical ability to operate equipment specific to your position.
Travel
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Must have reliable transportation.
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Must have valid driver’s license and current auto insurance coverage in compliance with Minnesota State guidelines on the vehicle used for work related travel.
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Travel for completion of job duties, trainings and meetings as required.
GENERAL AGENCY REQUIREMENTS
Professionalism
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Maintain positive work atmosphere by behaving and communicating in a manner that fosters good relations with customers, co-workers, providers, volunteers and supervisors.
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Treat customers, co-workers and public in a respectful and courteous manner at all times.
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Continue to develop skills and abilities.
Community Representation
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Represent Lakes and Pines Community Action, Inc. in a positive manner.
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Adhere to the Community Action Code of Ethics.
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Seek to understand poverty and barriers faced by community members.
Confidentiality
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Maintain confidentiality of agency, program and customer information.
An Equal Opportunity Employer/Contractor
In accordance with federal and state laws, Lakes and Pines CAC is an equal opportunity employer, contractor and provider of services. The Agency will maintain a
policy of non– discrimination with all employees and applicants for employment. All aspects of employment within
the Agency will be governed on the basis of merit, competence and qualifications and will not be influenced in any
manner by race, color, creed, religion, sex, age, national origin, disability, public assistance status, marital status, veteran status,
sexual orientation, or gender identity,status as a parent, familial status, or in a local human rights commission or any other legally protected status.
If an applicant needs reasonable accommodations for the employment application process, please contact Lakes and Pines either by phone, mail, email or in person and request such consideration. (Such as sign language, interpreter, materials in large print, accessibility)
Individuals are encouraged to complete an Employment Application form whether or not a vacancy currently exists. Employment applications will be kept on file for one year and will be considered for appropriate job vacancies.
If an applicant needs reasonable accommodations for the employment application process, please contact Lakes and Pines either by phone, mail, email or in person and request such consideration. (Such as sign language, interpreter, materials in large print, accessibility)
Individuals are encouraged to complete an Employment Application form whether or not a vacancy currently exists. Employment applications will be kept on file for one year and will be considered for appropriate job vacancies.